Do you have to publish a change (appointment/resignation) of the Board of directors of your association in the Belgian Official Gazette?
The all-in solution we have set up for associations may be of interest to you.
What are the problems encountered by associations?
Associations regularly modify the composition of their board of directors: appointment/resignation of directors, replacement of the Secretary General, renewal of mandates, etc. These changes can occur several times throughout a calendar year.
All these changes must be recorded in various registers: submission of a file to the clerk office for publication in the annexes of the Official Belgian Gazette, correction of data in the Crossroads Bank for Enterprises (CBE), and updating of the Ultimate Beneficial Owners (UBO) register
With what consequences?
The legal requirement to update these various registers, which may seem harmless, can quickly become a real nightmare for associations. With a very concrete result: the information published in the Belgian Official Gazette almost never corresponds with the data in the Crossroads Bank of Enterprises or in the UBO register.
The consequences of these discrepancies can be dramatic. Let us mention a few of them:
- The impossibility of committing your association to a third party (when signing a contract or applying for VAT registration abroad, for example)
- The personal liability of directors in the event of a disputed situation, even several years after your resignation.
- Collective fines of up to €50,000 (for which you are jointly and severally liable as a director).
- The freezing or closing of your association's bank account by your own bank.
Our all-in solution for your association
Our firm has fully recognized the endemic issue faced by most associations with the French speaking Brussels Court Registry (“Greffe du Tribunal”). Most files are rejected.
We have therefore decided to ease your mental, administrative and legal burden by offering you an all-in-one solution for managing your publication.
How does this work in practice?
It is very simple.
Does your association need to record the resignation/appointment of a director in the near future? We take care of all the following steps:
- The filing of the file with the Registry and follow-up of the publication in the Belgian Monitor;
- Updating with the Crossroads Bank for Enterprises
- Updating the UBO Register.
With our all-in solution, your association :
- Avoids endless and energy-consuming administrative exchanges with the Brussels clerk office
- Benefits from several years of experience with the authorities in charge of these prerogatives,
- Ensures the proper updating of all its legal publications