It is mandatory for your company to apply for VAT registration with the Swedish tax authorities before starting your activities. Financial penalties may apply if the application for registration is submitted late.

If your company wishes to register for VAT in Sweden, it is essential to contact the Swedish tax authorities. There is no need to contact the tax authorities in your country of establishment.

In particular, your company will need to submit the following documents:

• The VAT registration form(s) completed in the language of the country
• A copy of the articles of association
• An extract from the trade register
• A certificate of VAT liability
• Power of attorney (if using a fiscal agent)
• Proof of activity on the territory of the country concerned: a contract, an order form, etc.

The Swedish tax authorities may require some of these documents to be translated into Swedish.

If your file is complete, it generally takes one month to obtain the VAT number.

Non-European companies cannot register for VAT themselves in Sweden. They have to do it through a VAT representative. This is a local company that will represent you to the local VAT authorities. He is responsible for the respect of all your VAT obligations, including those of which he was not aware. For this reason, he may require a deposit (e.g. a bank guarantee) from you before accepting the representation assignment.

European companies are not obliged to appoint a VAT representative. However, to facilitate their relations with the local tax authorities, they may appoint a proxyholder (agent) to carry out the tax formalities on their behalf. In this case, it is not necessary to issue a bank guarantee. The company remains solely responsible for paying its VAT debts.

Your company must keep ledgers sufficiently detailed to enable the application of VAT and its control by the Swedish tax authorities.

If your company exceeds the thresholds, it will be obliged to file an Intrastat statement. The Intrastat statement must generally be filed by the 14th of the month following the reporting period.

The thresholds in Sweden are:

• Arrivals: SEK 15.000,000
• Shipments: SEK 4.500,000

As a supplier of goods or services, your company is normally obliged to issue an invoice with VAT to its customer. This is the general rule. However, there are many derogatory situations which transfer this obligation to pay tax to the customer himself. These situations are known as "reverse charge" situations.

The special reverse charge rules have been introduced in Sweden for foreign companies:

For supplies of goods:

The reverse charge is applicable to all supplies of goods made by a business not established in Sweden, provided that the customer is VAT registered in Sweden.In case the foreign supplier has opted to register for VAT, reverse charge mechanism is no more applicable.

For supplies of services:

The reverse charge is only applicable to certain supplies of services connected to real estate, provided that the customer is VAT registered in Sweden.In case the foreign supplier has opted to register for VAT, reverse charge mechanism is no more applicable.

The VAT Directive lays down the minimum information that you must include on your invoice. In some cases, countries may add additional compulsory information. Particular attention should be paid to the conversion rates when the currency used on the invoice is not that of the country in which the transaction takes place, and to the specific statements justifying the legal reason why VAT is not charged.

Sweden has 3 differents VAT rates :

• Standard rate : 25%
• Intermediary rate : 12%
• Reduced rate: 6%

It is possible to send invoices in paper format.

There are several methods to obtain refunds of Swedish VAT. The practical formalities for reclaiming foreign VAT will differ depending on whether or not your company is established in Europe and/or is identified for VAT in Sweden:

• If your company has a VAT number in Sweden, it will have to submit a refund application in the form and within the timeframe required by local regulations. In principle, the VAT credit is automatically carried forward to the next period. At the request of the taxpayer, the VAT surplus is refunded within 31 days of submission of the tax return.

• If your company is established in a European country and does not have a VAT number in Sweden, it will have to apply for a VAT refund electronically from its country of residence, in the form and within the time limits required by Directive 2008/9.

• If your company is established outside Europe and does not have a VAT number in Sweden, it will have to appoint a tax representative to submit its refund application in the form and within the time limits required by the 13th Directive.

VAT incurred on purchases, imports or intra-Community acquisitions of goods and services can be reclaimed by a foreign company provided that these expenses are for taxable activities and provided that the appropriate documentation is available.

As from 01/01/2017, the deductibility of input VAT on expenses relating to lunch, dinner, dinner parties or other refreshments has been limited [maximum of SEK 300 per person per event].