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Your company organises an event (trade fair, congress, seminar, conference, etc.) in a European country.
The revenue generated by this activity consists of the registration fee charged to participants, the rental of exhibition stands and income from sponsors (advertising). In addition to your overheads and payroll costs, you also have costs related to the organisation of the event itself: rental of the conference room and audio-visual equipment, speakers' fees, catering, hostesses, security, etc. :
- Is VAT due on the registration fee ?
- Does my company need to take out a foreign VAT number?
- How do I deal with my PCO?
- Can my company deduct VAT on its expenses?
These are essentially the key VAT questions for companies organising events in Europe.
Beware of the VAT rules as they vary from country to country. You should also be aware that local tax authorities will "hunt down" foreign companies that fail to meet their tax obligations.